Responsibilities included:
• Provide logistical and administrative support to a senior level executive of a corporation.
• Assist on day-to-day activities and facilitate the efficiency, order and harmony of the office
• Point of contact in the office for the coordination of the information and formal Staff Meetings
• Prepare agenda, minutes and documentation for meetings.
• Seek cooperation with other relevant individuals.
• Organize Staff and all executive office files.
•
Organize, plan, and coordinate the logistical support as needed for all
staff meetings, conferences and internal seminars, workshops, training
courses and other meetings
• Determine meeting needs such as space
allocations, interpretation, translation, specialized conference staff,
transportation, and equipment and supplies to ensure that all
requirements for holding meetings are met.
• Responsible for
distribution of agenda, confirmation of participants, reproduction and
distribution of documents or informational materials and/or other
pre-meeting initiatives requiring contact with attendees by Management.
• Coordinate all administrate follow-up matters including meetings files and post event evaluation for future reference.
• Attend meetings, especially those attended by Management.
•
Liaise with attendees on the summary minutes of such meetings with
special emphasis on resolutions, initiatives and/or special assignments
resulting from the meetings.
• On behalf of the Management, follow
up progress on discussions, decisions and/or special assignments to
assure timely response by the person(s) with designated responsibility.
• Monitor the progress and/or lack there of; as necessary and seeks resolution of impediments and motivates results.
•
Collect, register and maintain information on activities throughout the
Staff by reviewing reports and through first-hand sources; monitor
activities by reviewing a variety of records, including work plans and
schedules, progress reports, project inputs, budgets and financial
expenditures.
• Draft clear and concise text for producing
documents, evaluations and other reports and policies and procedures of
high professional quality, to brief and provide advice and guidance to
members at all levels
• Develop policy on a variety of operational and administrative issues.
• Organize information and coordinate the preparation of Bi-annual Meetings.
•
Provide high-level administrative support by conducting research,
preparing statistical reports, handling information requests, and
performing clerical functions
• Represent Management in meetings as required/requested.
• Coordinate work and support staff